Daily and Weekly Transaction Coding
We code every transaction, from cultivation supply purchases to retail point-of-sale batches, to a chart of accounts structured for 280E COGS separation and Nevada excise tax reporting. Coding happens on a weekly cadence rather than being batched at month-end, which means errors get caught while the underlying invoice or receipt is still easy to locate and the vendor relationship is fresh.
For a multi-location dispensary group operating in both Summerlin and North Las Vegas, weekly coding also means location-level profitability data is available well before month-end, giving management the ability to adjust staffing or purchasing decisions in near real time rather than after the fact.
Cash Reconciliation for a Cash-Intensive Industry
Because federal banking restrictions still limit many Nevada cannabis businesses to cash-heavy operations, reconciling cash from the sales floor to the bank deposit is one of the highest-risk bookkeeping functions in the business. We reconcile daily cash-drawer counts, safe deposits and any armored transport activity against point-of-sale reports every week, flagging variances immediately instead of discovering a shortage months later.
This discipline protects you two ways: it deters internal shrinkage before it becomes material, and it produces a clean audit trail if the Nevada Department of Taxation or your bank ever questions reported cash revenue. Weekly reconciliation, rather than monthly, is the difference between catching a $200 variance the week it happens and trying to explain a $6,000 unexplained variance eight months later.
- Daily cash-drawer count reconciled to point-of-sale Z-reports
- Weekly bank deposit reconciliation including armored transport timing
- Variance investigation and documentation for any discrepancy over threshold
METRC and Inventory Tie-Out
Your METRC seed-to-sale system tracks physical plant and product movement, but it is not an accounting system and will not match your books automatically. We reconcile METRC on-hand quantities and valuations against your general ledger inventory balance monthly, catching data-entry errors, unrecorded waste or destruction events, and timing differences between physical movement and financial recording.
This reconciliation matters most at year-end and during any CCB inspection, when auditors compare your reported inventory value to your METRC records. A running monthly tie-out means discrepancies are resolved in small batches throughout the year instead of requiring a large manual reconstruction under audit pressure.
Waste and Destruction Documentation
Nevada regulations require documented destruction of non-compliant or excess product, and each destruction event needs both a METRC record and a corresponding bookkeeping entry that removes the item from inventory value. We build a standard workflow so destruction paperwork and the accounting entry happen together rather than becoming a backlog.
Vendor and Purchase Order Matching
We match vendor invoices to purchase orders and receiving records before entering a payable, catching pricing errors and duplicate billing before they hit your books. For cultivation supply vendors serving multiple Nevada grow operations, this matching process routinely identifies pricing discrepancies worth correcting.
Accounts Payable and Receivable Management
We manage vendor bill entry, payment scheduling and any accounts receivable from wholesale distribution to other licensed Nevada operators. Keeping payables current avoids late fees and preserves vendor relationships in a supply chain where growers, processors and distributors often depend on each other for consistent product flow.
- Vendor bill entry and payment scheduling on a weekly cycle
- Wholesale receivable aging and collections follow-up
Monthly Bookkeeping Package Delivery
Each month you receive a reconciled trial balance, updated financial statements and a summary of any items requiring management decision, such as an unresolved variance or an aging receivable. This package is designed to be handed directly to your tax accountant or fractional CFO without further cleanup, closing the gap between bookkeeping and higher-level advisory work.
